If you are planning an upcoming event, finding the right computer equipment is one of your top priorities. When choosing quality equipment for a conference or presentation, you want to ensure that the computers will be reliable and powerful enough to support your needs on-site during the event.
Furthermore, you most likely have a budget you need to stay within and must decide if buying everything at once is worth the cost or if renting all the equipment would be more economical in the long run. This decision may also depend on how many people you anticipate will attend the event.
The fact is, computer rentals allow you to have the most up-to-date equipment without worrying about maintenance or storage once the event is over.
If you have never rented computers for an event before, this post will explain the reasons why renting is better for your business than buying new computer equipment.
Top Reasons for Renting Computer Equipment
Here are some of the top reasons renting equipment from a reputable company like OneStop AV is a good idea:
Renting Computers Is More Affordable Than Buying Them
When purchasing new computers for an event, you can expect to pay about $500 to $2,000 for each one. This could add up quickly, especially if you need an extensive inventory for a large group of people or for different uses throughout the day.
It is vital that you look into the costs associated with securing computers. You might find that it’s worth it to be able to get the latest technology through renting and not have to invest a lot of money into an inventory that will not be used much for future use.
You Don’t Have to Worry About Storing or Transporting the Computers
Instead of having to store and transport hundreds, if not thousands of dollars worth of equipment, you can simply rent computers for a limited time. When you rent equipment from OneStop AV, we will ship your computer rental order directly to the event venue. That eliminates the stress of dealing with transporting any computing devices.
Plus, you won’t have to worry about damaging any of your new laptop rental equipment after the event since you won’t be responsible for moving it to your normal office environment. You can take full advantage of your space without worrying about what happens to the equipment after the event.
You Can Choose From a Variety of Computer Models and Brands
It’s not always feasible to stock up on various brands and models of computers for your event. Sometimes, you may need specific features like a high-end graphics card, a fast processor, or more memory. Choosing to rent computers for an event gives you options.
If you find out that you need something special, such as an Apple Mac Pro Tower or a Lenovo ThinkPad E50 Laptop, you can easily get those items and have them delivered. You can still take advantage of the powerful computing options available to you while avoiding the hassle of paying higher prices for brand-new equipment.
Computers Can Be Rented for Short-Term or Long-Term Events
If you are planning an important networking event, conference, training session, or exhibition, you might want to provide laptops for all the attendees. You probably only need the computers for a few days or weeks so buying outright would not be realistic. In these cases, you could choose to rent computers instead.
The rental of computers is great for both short-term and long-term events. Whether you need the gear for one day or several months, renting computers is convenient, affordable, and easy to manage. You can quickly adjust how many devices and accessories you need based on the event’s length and the number of attendees. This helps decrease rental costs, especially if you need multiple units.
No Additional Costs for Maintenance or Repair
When you decide to purchase new computers, you will continuously incur additional expenses related to maintenance and repair like paying technicians to install new software and upgrade your computers. You’ll also deal with unexpected problems that arise during setup and use.
By contrast, with computer rentals, no additional charges are incurred. Since all the equipment has been previously tested and inspected, you can rest easy knowing it will function properly without needing repairs during your lease. You can request that certain software or programs are installed before even receiving your rental equipment. Furthermore, any issues that occur after delivery will be handled directly by the rental company service team.
You Get the Latest Technology
A lot of businesses today rely heavily on having the latest technology, including their computers. When you buy computers for your business, each model becomes outdated within a couple of years. Even if you consider upgrading every two or three years, you’ll end up paying a lot for systems that will eventually be obsolete.
On the other hand, companies like OneStop AV keep their rental inventory current, so you’re assured of having access to the latest technology. That way, you will be sure to impress all of the guests at your event.
If Anything Goes Wrong During the Event, Computer Rentals Can Easily Be Replaced or Repaired
The last thing you want is for your event computers to go down unexpectedly. Unfortunately, this happens more than most people realize. However, when using rented computers, you have a support team to get you back up and running as soon as possible.
In fact, all of the computers in the rental fleet are fully functional. If you find yourself with a problem, you can easily replace them without incurring any unexpected costs.
You Can Have Access to Useful Accessories
One major benefit of using technology rental services is you get access to different accessories to augment your event experience. For example, if you require projectors, microphones, stands, printers, and other audio-visual equipment, you can rent these items separately or as part of a package. These accessories can add additional value to your event, allowing you to make it even more effective and memorable. But make sure to check with the venue beforehand so you know exactly what you need.
You Will Have Fixed Expenses With PC Rentals
When large quantities of computers are required, purchasing them can be prohibitively expensive. Your budget limitations can affect the quality of equipment you have available for attendees. With a constrained budget, you may have to settle for old, discounted models instead of paying more for newer ones. This situation can lead to incompatibility, malfunctions, and downtime during the event.
Conversely, renting equipment allows you to keep costs low while still providing the best possible experience for users. You can work with a fixed budget for your computer needs, which means there are fewer headaches associated with cost containment or cash flow management.
In addition, you can provide better equipment for less money than you would spend buying everything. Furthermore, computer rental equipment can be adjusted and configured according to user preferences to guarantee compatibility.
You Can Avoid the Risk of Data and Physical Theft
It’s not uncommon for data theft to happen all over the world. A cyberattack from hackers or malware can erase or steal sensitive information stored on computers and servers. While this type of loss can be prevented with proper precautions, it doesn’t always make sense to invest money upfront in protection measures when you aren’t using them.
The same goes for the physical theft of computers and other equipment. No matter what security measures you put in place, there is still a chance your expensive technology can be stolen.
With rented computers, data loss isn’t a risk. The devices come pre-configured with security software, so they cannot be modified or tampered with during your event. On top of this, the physical theft of computers is covered under most rental insurance policies. This makes them a safer option than buying them outright.
You Can Help the Environment
Nowadays, all businesses and organizations should consider their impact on the world. As an event organizer, you should care about how your company’s decisions affect the environment and add to electronic waste. Purchasing brand-new computers just to see them not being used or sitting idle for months causes environmental and financial waste. This hurts the planet and the economy as companies struggle to find ways to cut expenses and remain afloat.
Companies that rent technology help reduce these environmental concerns by allowing multiple uses and minimizing new production. Furthermore, it reduces the number of discarded machines that end up in landfills each year. Computer rentals help businesses become more eco-friendly, saving resources and lowering their carbon footprint.
As you can see, there’s no doubt that renting computers is superior to buying them for events. PC rentals, laptop rentals, and other computer rentals offer convenience, flexibility, reliability, and efficiency – allowing you to focus on other aspects of your event. However, it’s imperative that you choose the right rental company that offers dependable solutions. Before making a decision, you should ask these important questions to ascertain whether they offer reliable services.
What OneStop AV Has to Offer
As a premier provider of laptop computer rentals for events, OneStop AV provides high-quality, affordable, and comprehensive event technology solutions.
Our company delivers top-of-the-line technology to small- and medium-size companies and large corporations. We understand that every event is unique and requires custom-tailored solutions.
Whether you’re hosting a conference, training session, exhibition, trade show, product launch, seminar, corporate meeting, or anything else, we’ll help you create the perfect environment equipped with the right technology. Our team consists of seasoned professionals with years of experience in handling equipment for diverse types of events.
Our Range of Computer Rentals
- Lenovo ThinkPad
- Apple Macbook Pro
- Razer Blade Advanced
- Apple Mac Pro Tower
- Dell Optiplex Micro Desktop
- And more!
We also provide complete audio-visual systems that can enhance your presentations and message. Before your event, you can even set up powerful digital signage displays (LEDs, LCD screens, TVs), projector screens, and video walls.
When you choose OneStop AV, you know you’re hiring a team of professionals who will deliver the best service available. The following are some reasons why you should consider renting our laptops or desktops for your next event:
- We carry a wide range of laptops, tablets, and desktops to fulfill our customers’ requirements. Be it professional-grade desktops, gaming-grade processors, or mobile devices like tablets or laptops; we offer a variety of options to suit different budgets and business models.
- Our custom configurations allow us to deliver the exact computers you want with the exact specifications you need, ready to go out of the box.
- Whatever your requirements are, we can accommodate orders for just about any quantity of computers.
- As a Microsoft partner, we are pleased to be able to offer the latest Microsoft products, including Microsoft Office 2021.
- With our price-match guarantee, if you see something cheaper elsewhere, we’ll beat their prices by 10%.
- We have a nationwide delivery network, you can order anytime, anywhere in the United States.
- To ensure exceptional customer satisfaction, we provide 24×7 technical support, so there is never a question of where to get troubleshooting help or who to call if there is an issue with your rented units.
With several years of experience in providing laptop rental services, we have seen many events come alive with the perfect rental equipment. From the smallest parties to the largest conventions, we’ve handled everything, and we’re confident we can handle your event too!
At OneStop AV, we take pride in offering professional service at affordable prices. So whatever type of event you’re planning, whether it’s a seminar, convention, workshop, product launch, annual celebration, training session, or something else, we can make it happen for you!
Contact Us Today!
We’re just a phone call away! We will gladly walk you through the entire process of renting laptops or other computer equipment – right down to selecting which model suits your needs and budget. What are you waiting for? Call us now at 1-800-782-1706 or request a quote online, and we can provide professional advice on how you can succeed with your next event!